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Access to Information Act

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MZANZI LISETTA MEDIA AND PRINTING CC
T/A CTECG

CLOSE CORPORATION

®2007/105734/23

PROMOTION OF ACCESS TO INFORMATION ACT

SECTION 51 MANUAL

Introduction

This Manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) ("the Act"). The Act gives effect to the provisions of Section 32 of the Constitution, which provides for the right of access to information held by the State and to information held by another person that is required for the exercise and / or protection of any right.

The reference to any information in addition to that specifically required in terms of Section 51 of the Act does not create any right or entitlement (contractual or otherwise) to receive such information, other than in terms of the Act.

1. MZANZI LISETTA MEDIA AND PRINTING T/A CTECG OVERVIEWMZANZI LISETTA MEDIA AND PRINTING T/A CTECG provides Internet Connectivity, VoIP Managed Services and resells Fax2Mail and Web2Fax Services to its customers, including Website Hosting, in both the corporate and domestic market.

MZANZI LISETTA AND PRINTING T/A CTECG supports the constitutional right of access to information and we are committed to provide you access to our records in accordance with the provisions of the Act, the confidentiality we owe third parties and the principles of South African law.

2. AVAILABILITY OF THIS MANUAL
A copy of this Manual is available on our website www.ctecg.co.za or by sending a request for a copy to the Information Officer by e-mail. The Manual may also be obtained from our head office, the South African Human Rights Commission ("SAHRC") at the addresses set out below or from the Government Printers. This Manual will be updated from time to time, as and when required.

3. HOW TO REQUEST RECORDS HELD BY MZANZI LISETTA AND PRINTING T/A CTECG
Requests for access to records held by MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG  must be made on the request forms that are available from our website and office, from the SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za) (under "regulations").

A request fee may be payable. Annexure D can be accessed on the SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za, under "regulations"). You can submit a request without paying the request fee but please note that payment of the prescribed fees must be made before the request will be processed.

Requests for access to records must be made to our Information Officer at the address, fax number or electronic mail address provided for below.

The requester must provide sufficient detail on the request form to enable the Information Officer to identify the record and the requester. The requester should also indicate which form of access is required and indicate if he or she wishes to be informed in any other manner and state the necessary particulars to be so informed.

The requester must identify the right that he or she is seeking to exercise or protect and provide an explanation of why the requested record is required for the exercise or protection of that right.

If a request is made on behalf of a person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the Information Officer of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG.

The standard form, Annexure_C_Form_C_Request_Form, that must be used for the making of requests can be accessed on the SAHRC website (www.sahrc.org.za) or the Department of Justice and Constitutional Development (www.doj.gov.za, under "regulations"). Not using this form could cause your request to be refused (if you do not provide sufficient information or otherwise) or delayed.

Kindly note that all requests to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG  will be evaluated and considered in accordance with the Act. Publication of this manual and describing the categories and subject matter of information held by MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECGdoes not give rise to any rights (in contract or otherwise) to access such information or records except in terms of the Act.

4. CONTACT DETAILS

Name of Private Body

MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG

Designated Information Officer

Annelise Janse van Rensburg

Email address of Information Officer

info@ctecg.co.za

Postal address

Postnet Suite # 76
Private Bag X 8689
Groblersdal
0470

Street address

1 Hamman street
Groblersdal 0470

Phone number

013 262 4798

Fax number

013 262 4498

 

5. HOW TO ACCESS THE GUIDE AS DESCRIBED IN SECTION 10 OF THE ACT
The Guide described in Section 10 of the Act is due in August 2003. From that date it will be available from the South African Human Rights Commission. Please direct any queries to: 

The South African Human Rights Commission: PAIA Unit
The Research and Documentation Department
Postal address:               Private Bag 2700, Houghton,2041
Telephone:                      +27 11 484-8300
Fax:                                +27 11 484-0582
Website:                          www.sahrc.org.za
Email:                            paia@sahrc.org.za

6. VOLUNTARY DISCLOSURE
MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECGhas not published a notice in terms of Section 52(2) of the Act, however, it should be noted that the information relating to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG and its services is freely available on the website of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG. Certain other information relating to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG is also made available on such website from time to time.

Further information in the form of marketing brochures, advertising material and other public communication is made available from time to time.

7. RECORDS AVAILALBE IN TERMS OF ANY OTHER LEGISLATION
Information is available in terms of the following legislation to the persons or entities specified in such legislation:

  • Close Corporations Act 69 of 1984
  • Companies Act 61 of 1973
  • Income Tax Act 58 of 1962
  • Value Added Tax Act 89 of 1991
  • Labour Relations Act 66 of 1995
  • Basic Conditions of Employment Act 75 of 1997
  • Employment Equity Act 55 of 1998
  • Skills Development Levies Act 9 of 1999
  • Unemployment Insurance Act 30 of 1966
  • Electronic Communications and Transactions Act 25 of 2002.
  • Telecommunications Act 103 of 1996

 

8. RECORDS HELD BY MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG
MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG maintains records on the following categories and subject matters. However, please note that recording a category or subject matter in this Manual does not imply that a request for access to such records would be honoured. All requests for access will be evaluated on a case by case basis in accordance with the provisions of the Act.

8.1 Internal records
The following are records pertaining to the own affairs of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG and those of its divisions, subsidiary and associated companies:

  • Founding Statement and Certificate of Incorporation
  • Financial records
  • Operational records
  • Licences
  • Intellectual property
  • Marketing records;
  • Internal correspondence;
  • Product records;
  • Statutory records;
  • Internal policies and procedures;
  • Records held by officials of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG.

 

8.2 Personnel records
Personnel refers to any person who works for or provides services to or on behalf of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG and receives or is entitled to receive any remuneration and any other person who assists in carrying out or conducting the business of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG.  This includes, without limitation, members, executive members, non-executive members, all permanent, temporary and part-time staff as well as contract workers. Personnel records include the following:

  • Any personal records provided to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG by their personnel;
  • Any records a third party has provided to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG about any of their personnel;
  • Conditions of employment and other personnel-related contractual and quasi€‘legal records;
  • Internal evaluation records; and
  • Other internal records and correspondence.

 

8.3 Customer records
Please be aware that MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG is very concerned about protecting the confidential information of its customers. Please motivate any request for customer information very carefully, having regard to Sections 63 to 67 of the Act.

Customer information includes the following:

  • Any records a customer has provided to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG or a third party acting for or on behalf of MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG;
  • Contractual information;
  • Customer needs assessments;
  • Personal records of customers;
  • Credit information and other research conducted in respect of customers;
  • Any records a third party has provided to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG about customers;
  • Confidential, privileged, contractual and quasi€‘legal records of customers;
  • Customer evaluation records;
  • Customer profiling;
  • Performance research conducted on behalf of customers or about customers;
  • Any records a third party has provided to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG either directly or indirectly; and
  • Records generated by or within MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG pertaining to customers, including transactional records.

 

8.4 Technical records
Will be available, if applicable, on specified request.

8.5 Other Parties
Records are kept in respect of other parties, including without limitation contractors, suppliers, joint ventures, service providers and general market conditions. In addition, such other parties may possess records, which can be said to belong to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG. The following records fall under this category:

  • Personnel, customer or MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG records which are held by another party as opposed to being held by MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG; and
  • Records held by MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG pertaining to other parties, including financial records, correspondence, contractual records, electronic mail, logs, cached information, records provided by the other party, and records third parties have provided about the contractors/suppliers or customer.


8.6 Other Records
Further records are held including:-

  • Information relating to own commercial activities of ; and MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG
  • Research carried out on behalf of a client by MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG or commissioned from a third party for a customer;
  • Research information belonging to MZANZI LISETTA MEDIA AND PRINTING CC T/A CTECG, whether carried out itself or commissioned from a third party.

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